What steps should be taken if a GPC purchase leads to non-compliance with regulations?

The appropriate course of action when a Governmentwide Commercial Purchase Card (GPC) purchase results in non-compliance with regulations is to report the incident and document the non-compliance. This is crucial for several reasons.

First, promptly reporting and documenting the incident ensures that it is officially recorded, which is important for accountability and transparency within the purchasing process. It allows for proper tracking of issues that may arise from GPC usage and aids in identifying patterns that could indicate flawed processes or training gaps.

Second, addressing the issue proactively helps to mitigate any potential repercussions associated with non-compliance. This could include financial repercussions or disciplinary actions against individuals or departments involved, depending on the severity and frequency of the non-compliance. By documenting the incident, the organization can understand the context of what occurred, which can lead to corrective actions that prevent similar issues in the future.

Furthermore, compliance with regulations is not only a best practice but also a requirement in the use of government resources. It upholds the integrity of the procurement process and helps maintain public trust in government operations.

In contrast, other choices like waiting for an audit or ignoring the issue could lead to greater consequences later on, while simply sending a memo to a supervisor without action does not initiate the necessary steps