What can happen if a cardholder fails to keep proper documentation of GPC purchases?

The situation in which a cardholder fails to maintain proper documentation of Governmentwide Commercial Purchase Card (GPC) purchases can lead to disciplinary actions. This is due to the stringent requirements established by the Department of Defense (DoD) regarding proper use and documentation of purchases made with the GPC. Accurate documentation plays a critical role in ensuring compliance with federal regulations, internal policies, and financial accountability.

When proper documentation is not kept, it can result in a lack of transparency, difficulties in auditing, and potential misuse of government funds. Consequently, organizations may impose disciplinary measures on cardholders who fail to adhere to documentation guidelines, as these actions are necessary to maintain integrity and accountability within the GPC program. This approach underscores the importance of compliance in ensuring that all purchases are valid, necessary, and appropriately documented, thus protecting both the cardholder and the government’s financial interests.